HR Assistant (Retainer) - Europe - Remote - Contract

About the Job

Application period: 13-Aug-2025 to 28-Aug-2025

Functional Responsibilities

Summary of Key Functions:

• Implementation of HR strategies and procedures

• Talent Acquisition and Administration

• Knowledge building and sharing

Implementation of HR strategies and procedures

• Ensure full compliance of HR processes and records with UNOPS rules, regulations, policies, and strategies.

Talent Acquisition and Administration

• Support the completion of recruitment processes including offers and rejections, and updating recruitment online information systems in line with UNOPS policy.

• Undertake reference checking, elements of longlisting, and organization of testing and interviews; fee calculation; and minutes of general-service recruitments.

• Finalize selection and other process approvals.

• Inform and advise UNOPS personnel, consultants, partners, and project personnel on routine aspects and elements of their conditions of service and entitlements according to their contract modality, expediting actions to ensure efficient, timely, and client-focused onboarding.

• Research precedents and present recommendations to the supervisor, taking into account institutionalized exceptions.

• Undertake research on a range of HR-related issues and assist in the preparation of notes/reports.

• Maintain monitoring systems, advising the supervisor on the status of pending requests and approaching deadlines.

• Answer questions and follow up with personnel and management to ensure completion of absence requests, performance management cycle, and other HR processes in electronic information systems.

• Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.

• Set up and maintain reference files/records.

• Follow up or process payroll verification.

• Monitor the status of HR actions to facilitate timely action by supervisor and line management, including on transactions initiated, expiring appointments/contracts, and pending separation actions.

• Manage record maintenance, including personnel file systems, provision of related statistical summaries, and tracking movements of UNOPS personnel within the relevant business unit(s).

Knowledge Building and Sharing

• Participate in training for operations/project staff on HR.

• Contribute to knowledge networks and communities of practice.

Education / Experience / Language Requirements

Education:

• Completion of secondary school or equivalent is required.

• A Bachelor’s degree in Business Administration, Human Resource Management, or equivalent is an asset and may be accepted in lieu of respective years of experience.

Experience:

• With secondary education, four years’ experience in supporting a human resource management area or administration area is required.

• At least two years’ experience in the use of computers and office software packages, preferably Google Workspace, is highly desirable.

• Experience in working with web-based management systems will be an added advantage.

• UNOPS/UN experience is desirable.

Language Requirements:

• Fluency in written and oral English is required.

• Knowledge of a second UN working language is desirable.

Think big. Meet challenges head-on. Help people build better lives.
UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures, and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.

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