About the job
Under the direction of the Supervisor Experiential Marketing Entertainment , the Entertainment Associate – Experiential Marketing assists by performing logistical and administrative duties. Manages and supports the planning, implementation and evaluation of activities involving tribal and off-site entertainment events, administrative support for event center booking and other event activities on behalf of the enterprise. Performs tasks on special projects and events at off-site worksites. the goals and priorities of the Tribe in a manner that faithfully reflects and upholds the Tribes vision, mission and values.
Essential Duties And Responsibilities
- Processes contractual agreements for tribal and off-site entertainment events and event center entertainment through the Tribe’s contracts management system, and ensures timely completion of the contracts approval process.
- Collaborates and supports the logistical details of events and concerts, in addition to fulfilling rider & administration requirements for tribal and off-site entertainment events. Partners with organizational leadership, interdepartmental or vendor to ensure tribal and off-site entertainment events are a success.
- Assists with tribal and off-site entertainment events to ensure details and rider requirements are met. Addresses any issues/concerns that may arise and will remain on-site from beginning to the end of the event.
- Processes requisitions in the procurement management system and follows up to meet critical deadlines.
- Organizes, creates and maintains project files, records on related activities, and progress and reports status updates.
- Maintains, sets, and communicates timelines and priorities on every project. This includes creating and updates calendar for tribal and off-site entertainment events and event center.
- Tracks cost for tribal and off-site entertainment events, including tracking invoices, payment to vendors and evaluating proposed costs.
- Provides management with entertainment industry research on artist availability for potential events.
- Maintains and establishes new relationships with external event vendors, suppliers and partners for effective execution of tribal and off-site entertainment events.
- Performs other duties as assigned to support the efficient operation of the department.
Educational, Experience And Qualifications
- High School diploma or GED is required.
- Bachelor’s degree in Business Administration, or a related filed is preferred.
- Minimum of three (3) years of experience in the entertainment industry with contract knowledge/ contract review process is required.
Knowledge, Skills And Abilities (ksa)
- Must have good knowledge of entertainment event coordination and excellent attention to detail.
- Ability to handle sensitive and confidential information appropriately.
- Ability to multi-task with strong organizational and communication skills, with the ability to work well under deadlines is required.
- Advanced level experience with Microsoft Office (Word, Excel, and PowerPoint) is required.
- Must demonstrate a firm grasp on a variety of entertainment and event tactics, and a willingness to try new tactics if they support the business goals.
LICENSES, CERTIFICATIONS AND REGISTRATIONS
- At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.
- Driving Responsibilities: Role requires regular commuting between locations. A valid driver's license and vehicle insurance with minimum liability limits is required. Role will not operate or drive Tribe-owned vehicles or patron vehicles.
Physical Requirements/ Working Conditions – Environment
The physical demands and working environment described here are representative of those that an employee encounters and must be met by an employee to successfully perform the essential functions of this job.
- Primary work environment is in a climate-controlled casino and office setting.
- Work requires travel to attend meetings, trade shows, and conferences.
- Incumbents may be required to work evening, weekend and holiday shifts.
- Must be able to work in a fast-paced, high-demand environment.
- Strength sufficient to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects and/or move up to 40 pounds occasionally.
- Sedentary work: involves sitting most of the time. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
- Physical activities that apply to the essential functions of the position are balancing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, grasping, talking, hearing, and repetitive motions.
- Hearing sufficient to hear conversational levels in person, via videoconference and over the telephone.
- Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings, via videoconference and over the telephone.
- Visual acuity that meets the requirements of the position: The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading and visual inspection of employees, visitors or facility.
- Mobility sufficient to safely move in an office environment, walk, stoop, bend and kneel, and enter, exit and operate a motor vehicle in the course of travel to promotional events, meetings, conferences, trade shows and San Manuel properties.
- Endurance sufficient to sit, walk and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours.
- The employee may be exposed to fumes or airborne particles including secondhand smoke.
Reasonable accommodation will be made in compliance with all applicable law.
As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!
R0015050
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