About the job
About Us
The American Health Information Management Association (AHIMA) is a global nonprofit, membership association for health professionals involved in the health information management needed to deliver quality health care to the public. We do this by providing education, certification, professional development, and advocacy. We have more than 60,000 members and credential more than 100,000 AHIMA health information professionals.
In our mission to empower people to impact health, our core values guide our business and our actions.
We have integrity in our work and relationships. Our passion for doing the right thing and sharing knowledge and resources makes us trustworthy, credible, and accountable leaders.
We act boldly with intention. We go after big ideas and big challenges with purpose because we recognize the influence and impact our work on people's health, safety, and well-being.
We are inclusive so that humans are at the center of everything we do. We see the whole person and respect the inherent dignity of every human. We make space for different voices and opinions to help us get the best results.
Diversity and equal opportunity
AHIMA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to gender, gender identity, race, color, religious creed, national origin, age, sexual orientation, physical or mental health disability, or protected veteran status.
At AHIMA, we come to work every day to help make healthcare better through the trusted use of health information - from the operating room to a smartwatch - no matter when or where it is accessed.
What does this role do at AHIMA?
The Associate Event and Continuing Education Logistics Coordinator provides operational support across all event product lines which includes in-person and virtual events, seminars/boot camps, and webinars. This role also provides administrative support for Continuing Education fulfillment across multiple product offerings. The position is responsible for managing projects within standard guidelines and processes, including evolving needs and requirements as well as last-minute changes with a calm and logical approach.
What are some of the responsibilities?
- Assist with the coordination with internal colleagues to understand, determine, and assess the logistical requirements of assigned events
- Execute attendee email communications for seminars/boot camps and webinars
- Organize attendee data and create conference and seminar name badges and tent cards
- Create material download pages for seminars using WordPress
- Act as onsite support for registration and event app troubleshooting at in-person events
- Coordinate with internal teams and speakers in the production and fulfillment of webinars and virtual conferences, seminars/boot camps
- Utilize standard templates, processes, and guidelines to produce event materials, including formatting presentation slides for overall event consistency
- Support virtual event special projects on a variety of platforms, including but not limited to GoToWebinar, Zoom, and Wistia
- Create product evaluation, quizzes, certificates, and reports using an online survey platform
- Support Continuing Education Managers in product applications as necessary
- Provide administrative support to the Director and Event Planners when needed
What are the knowledge and skills requirements?
- One to two (1-2) years of relevant experience - Required
- Expertise in MS Office applications- Word, Excel, PPT, Outlook - Required
- Strong organizational skills and the ability to prioritize responsibilities- Required
- Excellent verbal/written communication skills- Required
- Ability to manage tasks under tight deadlines with exceptional attention to detail- Required
- Capability to work independently as well as part of a team - Required
- Adept at learning new software programs and technologies - Preferred
- Experience with event software (i.e., Zoom, GoToMeeting), WordPress and HTML - Preferred
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