Accounts Payable Accountant - Fairfield, CA - Hybrid Full-time

  About the job

The Accounts Payable Accountant performs various relatively complex administrative, clerical, and accounting duties, which include data entry, cash disbursement, record keeping, and reconciliation of various accounts in a timely manner. Responsibilities may include assistance with the preparation of Form 1099 and use tax filing, including determining filing requirements and coordinating with the third-party service provider to meet required deadlines. Work is performed in accordance with well-established procedures and precedents, but incumbents must set priorities, organize their work, and may occasionally deviate from established practice. This position may perform duties in one or more of the following areas – accounts payable, treasury, general accounting and support financial reporting and audits.

Essential Functions 

• Ensure bills are paid timely and accurately while adhering to established procedures.
• Review and process invoices for appropriate documentation, assist with determining proper account coding, obtain approval from department leaders, process transactions, and input data following standard procedures into the Company's accounting and banking systems.
• Verify coding approval, invoice approval authority limit, and payment approval before it is processed into accounting systems.
• Process checks in the Company's accounting system and EFTs in the Company's banking system within established deadlines. Match the payments with the payment proposal package.
• Review and process employee expense reimbursements in SAP Concur system.
• Perform general accounting functions requiring fundamental knowledge of GAAP, such as classifying and analyzing information, preparing journal entries, and reconciling data and accounts.
• Verify the accuracy of data and generate standardized reports.
• Interpret less complex accounting information and investigate accounting issues, including researching and resolving discrepancies.
• Responsible for identifying administrative accounting problems within the immediate work area and recommending solutions.
• Examine, verify, and correct accounting transactions by reviewing standard reports and reconciling accounts or information.
• Develop and maintain strong working relationships and communication networks with department leaders and vendors. Directly interface with internal customers and external vendors to provide or obtain information regarding accounting transactions and processes and perform follow-up activities, as needed.
• Maintain, update, and monitor files, records, and logs.
• Assist with developing and maintaining procedures and processes related to administrative functions for the department.
• Prepare various reconciliation and informational worksheets for senior accountants and leadership.
• Collect, organize, and provide supporting documents to auditors and examiners.
• Provide complex administrative support to the department and other areas within the organization.
• Adherence to internal controls implemented by the Company.
• May perform other related duties and special projects as assigned or requested.

Minimum Requirements 

Education, training, and experience:

Bachelors, associate’s degree, and/or equivalent combination of High School Diploma/GED, training, and work experience.

A minimum of 3 years of accounting experience in a corporate environment.

Knowledge, skills, and abilities:

• Strong mathematics and analytical aptitude.
• Experience in intermediate accounting preferred, including but not limited to accrual, prepaid and intercompany transactions, and practice knowledge to independently handle accounting functions.
• Demonstrated organizational skills, attention to detail, and ability to manage multiple and changing priorities in a fast-paced working environment.
• Self-starter, bringing a strong work ethic to all tasks.
• Proven knowledge of accounts payable.
• Strong computer skills and advanced Adobe Acrobat and Microsoft Office Word and Excel experience, including sorting/grouping and PivotTables.
• Proven knowledge and experience of Form 1099 filing.
• Excellent verbal, written, and listening skills.
• Ability to take ownership, handle multiple tasks with accuracy, working independently to prioritize effectively and meet deadlines.
• Team-oriented; embody the GeoVera Core Values of Teamwork, Trust, Integrity, Bias to Action, and Persistence.

California Residents: The base pay range for this role at the time of posting is estimated to be Min: $48,926 - Max: $81,544. We target the midpoint of the range; however, all compensation offers will be determined by various factors such as work location, education, experience, knowledge, and skills.

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