About the job
About Our Client
Our client is a media company dedicated to providing trustworthy, award-winning news content in an audience-first format. They’re looking for a true superstar executive assistant to juggle and manage the life of a CEO, author, columnist, and public speaker (among many other roles).
Why it matters
This Executive Assistant will be a calm, capable, unflappable and enthusiastic puzzle-solver reporting to the CEO’s Chief of Staff.
The puzzle : how do you optimize the CEO's time, mindshare, and anticipate their needs, quirks and crazy scheduling twists?
The good news : The CEO is a great person with great values, always brimming with new ideas and ‘let’s-do-this-now’ gusto. The experience is intellectually invigorating as you will cut across fascinating worlds and topics (politics, CEOs, AI and leadership) and you will learn a ton from an inspiring, kind but insanely ambitious person in a company filled with super talented people (picked for their capacity to be wonderful colleagues despite their personal ambition).
Go deeper
- But this job is not for the faint of heart. The CEO's life is probably in the upper 1% for complexity and velocity.
- You must be able to expertly manage schedules, anticipate AND solve problems.
- You must be able to learn to think, respond and act like the CEO, and deftly interact with executives, clients and their family.
- This role will also offer scheduling and logistical support to another co-founder. Their priorities and schedule often mirror the CEO's.
- Discretion is key, as is flexibility and focus. There’s no way to separate their personal and professional lives because they’re always on so this role will require developing a level of comfort interacting with key stakeholders who help manage their life outside of the company.
- The CEO is on the go on the weekends too, so keeping their calendar and travel logistics up to date and accurate - as needed - is critical.
The details
- Ideal candidates will embody a proactive, entrepreneurial spirit and demonstrate a passion for the hiring company's mission and have the following skills:
- 5+ years of significant experience working with a busy top executive.
- Excellent communication skills (written and verbal) with the ability to interact appropriately and effectively across audiences in high stress environments.
- Expert G-suite proficiency.
- Exceptional organizational skills, attention to detail, and the judgement to make informed decisions with appropriate levels of urgency regarding priorities and available time.
- Ability to maintain a high level of integrity and discretion in handling confidential information.
- Ability to complete a high volume of tasks and projects with little or no guidance.
Salary Range
Starting salary for this role is in the range of $95,000 - $130,000 and is dependent on numerous factors, including but not limited to location, work experience, and skills. This range does not include other compensation and benefits.
Benefits
- 401(k) with employer match
- Robust PPO and High Deductible health insurance options on the Blue Cross Blue Shield network
- Employer Health Savings Account (HSA) contribution for the high deductible health plan option
- Dental and vision coverage
- Primary caregiver 12-week paid leave
- Generous vacation policy, plus holidays
- One mental health day per quarter
- Annual learning and development stipend
- $100 monthly work-from-home stipend
- Tele-mental health services through Headspace
- OneMedical membership, including tele-health services
- Personal health advocacy resources through HealthAdvocate
- Inclusive fertility, hormonal health and family forming benefits through Carrot Fertility
- Access to the “Family Fund”, which was created to allow employees to request financial support when facing financial hardship or emergencies
- Increased work flexibility for parents and caretakers
- Virtual company-sponsored social events
- A strong and positive work environment
- A commitment to an open, inclusive, and diverse work culture
Note:
“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”
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