About the job
Position Code: KD-AHL
Work hours: 8:00 AM - 5:00 PM Eastern Time
Work days: Monday - Friday
Salary: $5 - $6 per hour depending on experience
Overview:
We are a fast-growing roofing company, who is seeking a highly experienced, detail-oriented, and trustworthy Accounting and Payroll Specialist to lead our financial operations. This critical role includes managing payroll via ADP, paying subcontractors and sales reps, and maintaining all financial records in QuickBooks Online. The ideal candidate will also produce monthly financial reports, assist in budgeting and planning, and ensure clean and compliant financial documentation.
This is a strategic position with a high level of ownership, ideal for someone with a background in contractor-based accounting.
Key Responsibilities:
Payroll Management
- Process bi-weekly payroll using ADP for employees and sales reps
- Ensure timely and accurate 1099 payments to subcontractors
- Track and manage commission payouts for sales staff
Bookkeeping & Accounting
- Maintain and reconcile all financial records in QuickBooks Online
- Accurately record income, expenses, AR/AP, contractor payments, and insurance reimbursements
- Generate monthly financial reports: P&L, balance sheet, cash flow
- Track outstanding receivables from homeowners and insurance companies
Financial Management & Compliance
- Assist with budgeting, forecasting, and planning
- Work with CPAs or tax professionals for compliance and filings
- Prepare and issue 1099s at year-end
- Ensure all financial records are audit-ready
- Internal Collaboration
- Provide weekly financial updates to ownership
- Coordinate with project managers and sales reps for job costing accuracy
- Identify and report payment discrepancies or anomalies
Basic Qualifications:
- 3+ years of bookkeeping/accounting experience (construction/contractor industry preferred)
- Proficient in QuickBooks Online and ADP Payroll is preferred
- Deep understanding of payroll, commissions, and contractor payments
- Detail-oriented with a high degree of accuracy
- Strong communication and reporting skills
- Experience working remotely with digital financial workflows
- Committed to confidentiality and professionalism
- Must be proactive, organized, and capable of meeting deadlines
- Regular communication with ownership and department heads
- Reports directly to the owner and supports strategic decision-making
- Long-term opportunity with growth potential
Basic Requirements:
- Must be proficient in speaking and writing English very clearly.
- Must have relevant work experience.
- Be able to submit an NBI clearance or Local Police Clearance background check if requested.
- Must be available for video meetings with your camera on.
- Must have no other clients during required work hours.
Technical Requirements:
- Device: Reliable laptop or desktop computer.
- Internet: High-speed connection (minimum 10 Mbps).
- Audio: Noise-canceling headset.
- Video: Webcam for virtual meetings.
- Workspace: Quiet, professional environment.
Additional Requirements:
- Must submit a short video introduction as part of your application (1-2 mins intro video, provide work experience related to job post)
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